Room Assignment Process

The Office of Residential Life staff completes all room assignments for incoming freshman and transfer as well as for those returing students who did not participate in Spring Room Selection Process.  While all efforts are made to honor room and roommate requests, we cannot guarantee that these request can be met.

Process for New Students (Freshman/ Transfer)

New applicants will receive a housing application packet along with an acceptance letter from the Admissions Office. Applicants must

A) submit the advance housing deposit ($50.00) to the Bursar’s Office by 
1) mailing money order or personal check directly to Bursar Office or
2) submit the deposit online through your MyOW Portal    

B) and send the housing application to the Office of Residential Life.

An application will be considered to be complete when the following items are received and approved.  This list includes but is not limited to:

  • The Application for On-Campus Housing
  • $50 advance housing deposit (subject to change)
  • Have registered for classes as a full time student for the upcoming semester (class registration occurs during the New/Transfer Student Orientation Program)
  • All appropriate medical/health records
  • All appropriate high school records and transcripts

Confirmation of housing placements and housing information are typically sent in the first week of August.  

Process for Re-Admit or Commuter Students

Re-Admit students are those who have lived in the residential housing at any point during their tenure at Old Westbury. Commuter students are currently attending Old Westbury but have not lived in residential housing at any point. Re-Admit and Commuter students can pick up a housing application from the Office of Residential Life.  Applicants must pay the advance housing deposit at the Bursar’s Office and drop off or mail the housing application to the Office of Residential Life.

Returning/commuter students can pick up an application at the Office of Residential Life.  Applicants must mail the advance housing deposit to the Bursar’s Office and the housing application to the Office of Residential Life.An application will be considered to be complete when the following items are received and approved.  This list includes but is not limited to:

  • Has completed the Application for On-Campus Housing
  • The $50 advance housing deposit (subject to change)
  • Student has registered for classes as a full time student (12 credits+) for the upcoming semester                                        
  • All appropriate medical/health records
  • Judicially clear
  • Has cleared all holds on their student accounts.
Process for Continuing Students

Continuing students are those currently living in the residential halls. Continuing students participate in the Spring Room Selection Process to reserve their rooms for the upcoming academic year. This process begins in February with payment of the housing deposit and housing selection floor/wing meetings. The current housing deposit is $50.00 (subject to change). 

To participate in the housing selection process students will be required to meet the following requirements (including but not limited to):

  1. Have paid the $50 advance housing deposit (subject to change) at the Bursar's Office,
  2. If currently residing on campus, then must attend the floor meetings
  3. Clear all holds on accounts
  4. Be judicially cleared
  5. Have cleared all holds on their student accounts

No resident will be permitted to participate in the housing selection without proof of completing the above steps.  All accounts will be reviewed prior to the beginning of the Fall semester to assess that students are in good standing. Any applications that are not clear

The housing selection process will be conducted by the Office of Residential Life at an assigned date and time, on a first come, first-served basis with priority times provided on class standing (Seniors, Juniors, Sophomores, Freshman) determined by earned class credits. At the time of application, students will also be required to sign a Residence Hall License Agreement and a Special Interest Housing Agreement, indicating their willingness to abide by the policies and regulations governing all aspects of the residence halls.