Workers' Compensation Information

If you have an accident while at work, completing these steps promptly ensures your medical bills and lost wages are covered.

  1. Reporting Procedures — Coming soon!
  2. Incident Report Form

Employee Instructions

  1. Report your injury or illness to your direct supervisor immediately.
  2. If medical attention is needed, please proceed to your local Emergency Room or Urgent Care Facility immediately. Inform them that your injury or illness is work-related.
  3. If an ambulance is needed, contact the University Police Department (UPD) immediately. UPD will call an ambulance and respond to the scene to provide medical assistance.
  4. The employee must call the NYS Accident Reporting System (ARS) at 1-888-800-0029 to report the incident and receive an ARS incident number. They are open Monday through Friday, 8 a.m. to 5 p.m.
  5. The ARS incident number must be added to the injury and illness report.
  6. The injury and illness report must be completed in its entirety within 24 hours after a work-related injury or illness, signed by your supervisor, and forwarded to Karen Basile, Office of Human Resources, at basilek@oldwestbury.edu. She can be reached at (516) 876-3376 with any questions. If she is unavailable, please call the HR main line at (516) 876-3179.
  7. If the employee is going to be out of work, a doctor’s note from the medical provider must contain a prognosis and estimated date of return and be forwarded to basilek@oldwestbury.edu.
  8. All occupational injuries or illnesses that occur while on duty must be promptly reported by the employee to fulfill legal reporting requirements under the NYS Workers’ Compensation Laws, the Occupational Safety and Health Administration (OSHA), and the Public Employee Safety and Health Bureau (PESH).
  9. Supervisors are required to perform an investigation of the injury or illness to determine the root cause(s) and the corrective action(s) to be taken to prevent the incident from being repeated.
  10. Promptly completing all of the above steps will ensure payment of all your compensable medical bills and lost work time. In order for the New York State Insurance Fund to evaluate your case for payment of your Workers’ Compensation wage replacement benefits and medical bills, they need to have a copy of your injury/illness report from your employer, ARS notification, and a medical report from a physician indicating your disability is due to your job-related injury.