IRS 1098-T Tax Form for 2018

Eligible educational institutions, such as SUNY Old Westbury, are required to submit the student's name, address, taxpayer's identification number, enrollment and academic status to the IRS. The IRS instructs institutions to report payments received (Box 1) for qualified tuition and related expenses. SUNY Old Westbury reports amounts paid to qualified tuition and related expenses during the tax year (Box 1) and scholarships and grants (Box 5).

Below is a blank sample of the 2018 Form 1098-T, that you will receive in January 2019, for your general reference. For more information about Form 1098-T, visit


Image of 1098-T tax form

Depending on your income (or your family’s income, if you are a dependent), whether you were considered full or half-time enrolled, and the amount of your qualified educational expenses for the year, you may be eligible for a federal education tax credit or deduction. (You can find detailed information about claiming education tax credits or deductions in IRS Publication 970, page 9.)

The dollar amounts reported on your Form 1098-T may assist you in completing IRS Form 8863 – the form used for calculating the education tax credits that a taxpayer may claim as part of your tax return.

SUNY Old Westbury is unable to provide you with individual tax advice, but should you have questions, you should seek the counsel of an informed tax preparer or adviser.

IRS 1098-T Form for 2018 "Instructions for Student":

Filer’s federal identification number. This number represents SUNY College at Old Westbury Federal ID number (EIN).

Student's identification number.  For your protection, this form may show only the last four digits of your social security number (SSN), individual taxpayer identification number (ITIN), or adoption taxpayer identification number (ATIN).  However, SUNY Old Westbury has reported your complete identification number to the IRS and, where applicable, to state and/or local governments.

Account number.  May show an account or other unique number the SUNY Old Westbury assigned to distinguish your account.

Box 1.  Starting in the 2018 tax year, SUNY Old Westbury will begin reporting on qualified payments. This is a change from previous reporting years and is required by the IRS. Only payments for qualified tuition and related charges will be eligible to be reported. Room and meals are not considered qualified education expenses by the IRS, so payments made towards these charges will not be reflected on Form 1098-T.

Box 2.  This box is blank on our Form 1098-T for Tax Year 2018. The IRS has determined that institutions may no longer continue to report amounts billed in Box 2 for tax year 2018 and beyond on Form 1098-T.

Box 3.  Reflects whether SUNY Old Westbury changed its method of reporting for 2018. [OW has changed the method of reporting, so this box will be checked.] 

Box 4.  Shows any adjustment made for a prior year that resulted in a reduction of payments toward previously reported qualified tuition and related expenses. Note: Since 2018 is the first year of the payment reporting method, box 4 on 2018 1098-T will be empty.

Box 5.  Reflects the amount of all scholarships and grants disbursed in a calendar year towards cost of attendance. Scholarships and grants are defined by the IRS, so may include items that you do not recognize as a scholarship or grant-- for example, waivers are not reported in Box 5, however military benefits and payments from third party organizations may be. Amount reported on Box 5 may exceed amount reported on Box 1. 

Box 6.  Shows adjustments to scholarships or grants for a prior year.  This amount may affect the amount of any allowable tuition and fees deduction or education credit that you claimed for the prior year.  You may have to file an amended income tax return (Form 1040X) for the prior year. Your tax preparer should be consulted.

Box 7.  Reflects whether the amount in box 1 includes payments for academic period beginning January – March 2019.  See Pub. 970 for how to report these amounts.

Box 8.  Is checked if a student attended SUNY Old Westbury at least half-time during any academic period that began in 2018.

Box 9.  Shows whether you are considered to be enrolled in a program leading to a graduate degree, graduate-level certificate, or other recognized graduate-level educational credential. 

Box 10.  Should be blank.

General Questions & Answers:

  1. What is Form 1098-T?
    Colleges and universities are required by U.S. law each year to provide each student who is a "US citizen" with Form 1098-T, to assist the students and their families in computing any tax credit or deduction they may be able to claim, based on amounts they have spent for education.  For 2018, these federal tax benefits include the American Opportunity Credit, the Lifetime Learning Credit, and the tuition and fees deduction.

  2. Will I receive Form 1098-T?
    OW students whose account had charge transactions posted to it during the calendar year will receive a Form 1098-T in late January.  You may receive Form 1098-T even if you did not attend class during the calendar year.  Receiving Form 1098-T does not necessarily indicate that you are entitled to claim any of the education-related tax credits or deductions.

  3. What should I do with my Form 1098-T?
    You should immediately give it to whoever is responsible for preparing your or your parents tax returns. If you prepare your own tax returns, you should keep your Form 1098-T form with your other tax documents. Form 1098-T should remain in your files and not be attached to your return when it is filled.

  4. How can I get a copy of my Form 1098-T for a prior year?
    Please contact the Bursar’s Office for assistance in obtaining a prior year 1098-T Form.

  5. Where can I go for help in understanding my Form 1098-T?
    First, please review the FAQs on this page, because they will answer many typical questions.  For general information on Form 1098-T and the related tax credits and deductions, you may also want to review the information available from IRS in Publication 970 (Tax Benefits for Education) or elsewhere on the IRS web site.
    If you have questions about the specific transactions reported for your own student account at OW, please log into the OW portal (see information below under “Accessing Your 1098-T Form Information”); you may also contact us by e-mail at Bursar [at] or by phone at 516-876-3168. 

  6. Will my parents receive a copy of Form 1098-T?
    We make Form 1098-T available to our students.  Each student should provide their 1098-T Form to the individuals claiming them as a dependent.

  7. Should I expect other tax forms from OW?
    OW student/employees will also receive Form W-2, Wage and Tax Statement, in the mail.

  8. Will OW send a copy of my Form 1098-T to the federal government or the State of New York?
    Like all colleges and universities, OW is required to submit the data from your Form 1098-T to the IRS.  The State of New York does not require us to report Form 1098-T data to them.

  9. What if my name, address or social security number is incorrect on the form?
    You will need to contact the College’s Registrar’s Office and provide proof of your address or social security number.

  10. What if I did not get a 1098-T Form?
    Students whose account were paid fully with grants, awards or third party payments, and did not make payment to their student account will not have a form generated and/or mailed to them.

  11. Why did I not receive a 1098-T for 2018 when I paid for 2018 charges in 2017?
    VERY IMPORTANT: If you registered for Spring 2018 during November or December 2017 and you paid in 2017 (this was noted in Box 7), those charges were reported on your 2017 1098-T.  For more information regarding how this should be handled on your tax return, refer to IRS Publication 970, Tax Benefits for Education or contact the IRS Help Line.
    Students who graduated in Spring 2018, and were billed for Spring tuition and fees in December 2017, may not receive a 2018 1098-T if they paid in 2017. Those charges were reported on your 2017 1098-T. For regulations regarding reporting these charges, please consult the IRS.

  12. What is SUNY Old Westbury’s Tax Id Number?
    SUNY Old Westbury’s Tax ID Number is 16-1514621.

Accessing the 1098-T Form Information:

  1. How do I get my 1098-T Form online?
    It's easy.  There are two ways to obtain your IRS 1098-T data for 2018
    1. Log in through the Old Westbury portal at, it's just a few mouse clicks! Once you sign in:
      1. Click Finances icon.
      2. Click Tax Information (1098-T) icon.
      3. Enter a Tax Year and then click the Submit Button.
    2. Through the Heartland ECSI website,
      SUNY has contracted with Heartland ECSI to create and manage the 2018 1098-T Form process. Heartland ECSI provides students the ability to easily access and view their 1098-T forms online through the use of their tax document search, students will need their first and last name, social security number, and zip code to access the form.
  2. Are these sites secure?
    Yes.  Access can only be obtained by logging in through our portal or through the ECSI website.