In response to the COVID-19 pandemic, the federal government has awarded SUNY Old Westbury funding for the sole and exclusive purpose of providing emergency grants to students.
The Federal Government established the Higher Education Emergency Relief Fund (HEERF) under the Coronavirus Aid, Relief, and Economic Stability Act (CARES) on March 27, 2020 a portion of which, Student Aid Funds, is to be used to provide emergency assistance to students. Supplemental funds were later authorized through the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA)/(HEERF II) and the American Rescue Plan (ARP)/(HEERF III) to continue support for institutions of higher education to serve students and ensure learning continues during the COVID-19 pandemic.
SUNY Old Westbury has been allocated HEERF Student Aid Funds to provide emergency grants to students experiencing financial hardship specifically due to the COVID-19 pandemic for expenses related to any component of the student’s cost of attendance and/or for emergency costs that arise due to coronavirus.
HEERF QUARTERLY BUDGET AND EXPENDITURE REPORTING FOR ALL HEERF I, II, AND III GRANT FUNDS
Quarter Ending December 31 2023
Quarter Ending September 30 2023
Quarter Ending December 31 2022
Federal Education Department Reporting Requirements
As a recipient of HEERF Student Aid Funds, SUNY Old Westbury is required by the federal Education Department (ED) to report the following elements on a quarterly basis:
- An acknowledgement that the certification agreement was signed and returned to the federal Education Department (ED) and the assurance that the institution has used, or intends to use, all of the Student Aid Funds to provide emergency grants to students.
- The total amount of HEERF Funds that the institution will receive or has received.
- The total amount of emergency grants distributed to students.
- The estimated total number of students eligible to receive an emergency grant.
- The total number of students who received an emergency grant.
- The method the institution used to determine which students will receive emergency grants and how much funding they will receive. [Awarding Methodology]
- Any instructions, directions, or guidance provided by the institution to students concerning the emergency grants.
The above reporting elements are included within following links and/or as part of the Federal Disclosure Reporting Chart below:
- HEERF III (ARP) Student Emergency Grant
- HEERF II (CRRSAA) Student Emergency Grant
- HEERF I (CARES) Student Emergency Grant
Federal Disclosure Reporting Chart
This chart will be updated quarterly.
Below is the combined quarterly reporting summary for the HEERF Student Aid Funds made available through CARES, CRRSAA, and the ARP satisfying the required reporting elements numbers 2, 3, and 5 listed above:
| Student Aid Funds Required Federal Disclosures | Voluntary Disclosures | ||||
|---|---|---|---|---|---|
| Report Period | HEERF Reporting Elements | ||||
| Total amount of HEERF funds the institution will receive or has received (Combined) | Total amount of Emergency Grants distributed to students (Quarterly Only) | Total number of students who received an Emergency Grant (Quarterly Only) | Total amount of Emergency Grants distributed to students (Cumulative) | Total number of students who received an Emergency Grant (Cumulative) | |
| Quarterly Report for March 31, 2021 Posted April 2, 2021 | $5,522,674 | $3,293 | 2 | $2,756,162 | 3,254 |
| Quarterly Report for June 30, 2021 Posted July 10, 2021 | $13,937,567 | $2,766,512 | 2,325 | $5,522,674 | 4,186 |
| Quarterly Report for September 30, 2021 Posted October 6, 2021 | $13,937,567 | $0 | 0 | $5,522,674 | 4,186 |
| Quarterly Report for December 31, 2021 Posted January 7, 2022 | $13,937,567 | $4,128,600 | 2,562 | $9,651,274 | 5,081 |
| Quarterly Report for March 31, 2022 Posted April 8, 2022 | $13,937,567 | $3,920,713 | 2,443 | $13,571,987 | 5,319 |
| Quarterly Report for June 30, 2022 Posted July 8, 2022 | $13,937,567 | $333,200 | 354 | $13,905,187 | 5,575 |
| Quarterly Report for September 30, 2022 Posted October 6, 2022 | $13,937,567 | $1,200 | 1 | $13,906,387 | 5,575 |
| Quarterly Report for December 31, 2022 Posted January 10, 2023 | $13,937,567 | $39,300 | 131 | $13,937,582 | 5,607 |
| Quarterly Report for March 31, 2023 Posted April 7, 2023 | $13,937,567 | $0 | 0 | $13,937,567 | 5,607 |
| Quarterly Report for June 30, 2023 Posted July 7, 2023 | $13,937,567 | $0 | 0 | $13,937,567 | 5,607 |
Prior HEERF Student Aid Funds Reports
- Periodic Report - July 15, 2020
- Periodic Report - August 21, 2020
- Periodic Report - September 30, 2020
- Periodic Report - December 31, 2020
- Periodic Report - March 31, 2021
- Periodic Report - June 30, 2021
HEERF Institutional Funds
Below is the required quarterly reporting for HEERF Institutional Funds made available through CARES, CRRSAA, and the ARP:
- Quarterly Report - September 30, 2020
- Quarterly Report - December 31, 2020
- Quarterly Report - March 31, 2021
- Quarterly Report - June 30, 2021
- Quarterly Report - September 30, 2021
- Quarterly Report - December 31, 2021
- Quarterly Report - March 31, 2022
- Quarterly Report - June 30, 2022
- Quarterly Report - September 30, 2022
CARES Emergency Student Grants
(HEERF I or CARES Act)
Campus Plan
SUNY Old Westbury acknowledges an authorized representative of the institution has signed and returned to the Department the Certification and Agreement and the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
Awarding Methodology
SUNY Old Westbury has determined an estimated 4,472 students at the institution are eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. This number was then applied to our own methodological framework for disbursal of funds to produce a final total of 3,228 eligible students.
Initially the SUNY guidance requested students complete an application. Award levels ranged from $500 to $1,190. Subsequently the college was approved to provide the remaining eligible students block grants of $340 to $900.
These grants are not Title IV funds, therefore, rules for awarding and handling of the Title IV programs are not applicable. As such, they are: (1) not considered estimated financial assistance (EFA); (2) not included in the federal financial aid package for students; (3) not taxable; and (4) not a loan that has to be paid back.
Award Instructions, Guidance, Notices to Students
- Old Westbury and Student Requirements Under the CARES Act-PDF
- Old Westbury CARES Act Plan Amendment - 1
- Old Westbury CARES Act Plan Amendment - 2.1
- Old Westbury CARES Act Committee
- Sr. Vice President for Business & Finance CARES Act Notification to Students
- SUNY Old Westbury CARES Act Frequently Asked Questions (FAQs)-PDF
- U.S. Department of Education General and Student Frequently Asked Questions (FAQs) about the CARES Act Emergency Grants-PDF
- Sr. Vice President for Business & Finance Notification of CARES Act Grants Availability Reports to U.S. Department of Education
- Notice of CARES Act Award - November 20, 2020
- Sr. Vice President for Business & Finance Notification of CRRSAA/HEERF Award - April 2021
- SUNY Old Westbury CRRSAA/HEERF Act Frequently Asked Questions
Federal Stimulus Student Grants
(HEERF II or CRRSAA)
Campus Plan
HEERF II SUNY Old Westbury received Student Aid funding under the CRRSAA section 314(a)(1) program. This program, with some changes, provides supplemental funds to the CARES Act section 18004(a)(1) program. SUNY Old Westbury signed and returned to the Education Department a Certification and Agreement as required under the CARES Act section 18004(a)(1) program. We acknowledge that by drawing down the CRRSAA funds, our institution agrees to be bound by the conditions set forth in the CRRSAA Supplemental Agreement including using 100 percent of these funds to provide emergency aid grants to students.
Awarding Methodology
SUNY Old Westbury initially determined an estimated 2,061 students at the institution are eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. SUNY required campuses to prioritize these grants to students with exceptional need, such as students who receive Pell grants, starting with students at the lowest Expected Family Contributions (EFCs). The two components used to determine the award amounts: Base Grant, which is dependent on the student’s fulltime (FT) and part-time (PT) status; and Supplemental, which is dependent on the student’s EFC. Guidance was received from SUNY Administration along with funding of $78,797 to be awarded based upon other needs and extraordinary financial circumstance. Based upon these criteria an additional 257 students were eligible for a HEERF II student award.
Unlike the CARES Act, students do not have to complete an application or Certification Agreement to receive these grants. The grants may be used for any component of the student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, technology, housing, health care (including mental health care) or childcare.
Students may also give Old Westbury written permission (within 10 days of notification of the grant) to apply all or a portion of the grants to their outstanding account balance.
These grants are not Title IV funds, therefore, rules for awarding and handling of the Title IV programs are not applicable. As such, they are: (1) not considered estimated financial assistance (EFA); (2) not included in the federal financial aid package for students; (3) not taxable; and (4) not a loan that has to be paid back.
Award Instructions, Guidance, Notices to Students
Federal Stimulus Student Grants
(HEERF III or ARP)
Campus Plan
Acknowledgement HEERF III - ARF HEERF III SUNY Old Westbury received Student Aid funding under section 2003(7) of the ARP. This program, with some changes, provides supplemental funds to the CARES Act section 18004(a)(1) program. SUNY Old Westbury signed and returned to the Education Department a Certification and Agreement as required under the CARES Act section 18004(a)(1) program. We acknowledge that by drawing down the ARP funds, our institution agrees to be bound by the conditions set forth in the ARP Supplemental Agreement including using 100 percent of these funds to provide emergency aid grants to students.
Awarding Methodology
SUNY Old Westbury has determined to split the student award funding between the fall and spring semesters of the 2021-22 academic year. The campus initially determined an estimated 2,562 students at the institution for the fall 2021 semester are eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. SUNY required campuses to prioritize these grants to students with exceptional need, such as students who receive Pell grants, starting with students at the lowest Expected Family Contributions (EFCs). The two components used to determine the award amounts: Base Grant, who is dependent on the student’s fulltime (FT) and part-time (PT) status; and Supplemental, which is dependent on the student’s EFC.
Unlike the CARES Act, students do not have to complete an application or Certification Agreement to receive these grants. The grants may be used for any component of the student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, technology, housing, health care (including mental health care) or childcare.
Students may also give Old Westbury written permission (within 10 days of notification of the grant) to apply all or a portion of the grants to their outstanding account balance.
These grants are not Title IV funds, therefore, rules for awarding and handling of the Title IV programs are not applicable. As such, they are: (1) not considered estimated financial assistance (EFA); (2) not included in the federal financial aid package for students; (3) not taxable; and (4) not a loan that has to be paid back.