24-25 Winter Closing Residence Halls

· 11/8/24 (FRI): Winter Classes housing applications available at the Office of Residential Life (ORL)(SU DEANS OFFICE, 303)

· 12/10/24 (TUES): 24-hour quiet hours begin at 10AM through closing

· 12/12/24 (THURS) -12/18/24 (WED): FINALS WEEK 

· 12/13/24 (FRI): Winter Break Housing/ Classes applications are due to ORL by Noon.

· 12/13/24 (FRI): Housing License Release Application due to ORL by Noon 

· 12/18/24 (WED): Last meal swipe at cafeteria @ 8PM; can use cash or credit or points after that 

· 12/18/24 (WED): HALLS CLOSE @ 10PM FOR ALL RESIDENTS; graduating seniors, transferring, and those not returning must complete and submit a “Residence Hall License Agreement Release Application Request” 

· 1/01/2024 (WED): Winter check-in is at the residence halls only if pre-approved by Bursar 

· 1/02/2024 (THURS): Winter Classes Begin

· 1/16/2025 (THURS): SPRING 2025 BURSAR BILLS DUE

· 1/26/25 (SUN): Move into halls at 10AM

All Residence Halls will CLOSE on WED, DEC 18 @ 10PM for ALL RESIDENTS. Unapproved students will not be allowed in the halls between Thurs, Dec 19 –Tues, Dec 31

• Residents MUST check out of their rooms 24-hours after their LAST EXAM OR NO LATER THAN WED, DEC 18 @ 10PM  

  Students who do not comply with these guidelines can potentially face additional charges to their student accounts.  

• You are required to turn in your SUITE &/OR ROOM AND MAILBOX KEYS before leaving campus for the Fall 2024 semester. 

• International students must BE PRE-APPROVED by International Student Advisor, Becky Evans, for Winter Break @ 876.3906 or EvansB@oldwestbury.edu

• Per NCAA regulations, Student Athletes must be  PRE-APPROVED for Winter Break. Please contact Lenore Walsh, Director of Athletics, at her E-mail Walshle@oldwestbury.edu

To avoid unnecessary charges, keys must be returned directly to staff through one of the following options:

1. Going to the RA Offices between 10AM—10PM.

2. or by setting up an individual appointment with your respective RA.

RESIDENTS MUST:

Þ Take home all valuables including passports, IDs, medications, etc. & anything you might need over the break (You will not be permitted back into the building over the break).

Þ Approved ESA & service animals MUST be taken home.

Þ Close & lock all room windows. Close your room blinds only 2/3 of the way.

Þ Defrost, unplug and  remove all perishable foods from your fridge and room 24 hrs. in advance. 

Þ Take all the trash to the outside dumpsters.

Þ Turn off/ unplug all alarm clocks, room lights & electronics.

Þ Woodlands ONLY: Leave room heating/ cooling units on AUTO.

Þ Lock your room door before you leave.

Þ Remember to turn your keys in to the RA or RA Office before you leave.   

Þ DO NOT LEAVE KEYS IN YOUR SUITE OR ROOM

Þ PLEASE NOTE: Failure to return your keys to a staff member will result in forfeiture of the key deposit ($110.00). 

Once the halls have closed, RAs and RDs will be conducting final room and common area checks to look for any issues.

24 HOUR QUIET HOURS: effective TUES, DEC 10 @ 10AM until WED, DEC 18 

FINAL EXAMS: THURS, DEC 12– WED, DEC 18

· Non-approved residence hall students, as well as outside guests, are not allowed in the halls during this time. Trespassers will be arrested. 

· Student(s) found causing a disruption or breaking housing policies in the halls, including, but not limited to, parties, noise violation and/ or non-compliance with Res-Life staff requests will be IMMEDIATELY REMOVED from the residence halls.

· Students will have to arrange their own alternate housing arrangements regardless of any remaining finals during this time. 

The Residence Hall License Agreement you signed at the start of the Fall 2024 semester is binding for the academic year (both Fall and Spring semesters). For ALL & ANY situations where a student may not be returning to the halls, Office of Residential Life must have documentation. 

You must be PRE-APPROVED by the ORL to avoid having Spring housing charges on your account.  You must follow the instructions listed below. 

A.) Please note the conditions in the Residence Hall License Agreement which would pre-approve your release from your contract including: 

· graduating at the end of the Fall semester, 

· transferring to another institution, or not attending school in Spring 2025. Please read section C below for further details. 

B.) Go to the Office of Residential Life (SU Deans Office, 303) and fill out a “Residence Hall License Agreement Release Application Request” form.

C.) As the review is done by a committee, we strongly encourage students to fill out the paperwork properly and provide ALL the necessary documentation. Please note: THIS IS ONLY A REQUEST AND NOT A GUARANTEED CANCELLATION. 

D.) CHECK OUT INSTRUCTIONS (regardless of pending or approved status): 

1. Complete all appropriate documentation & turn in the “Residence Hall License Agreement Release App” by FRI, 12/13/24 by Noon to SU Deans Office, 303

2. Vacate your current residence hall room 24 HOURS AFTER LAST EXAM OR NO LATER THAN WED, DEC 18 @ 10PM (whichever comes first).  We strongly encourage you to bring one other person to assist with the move. 

3. Remove all personal items from the room (clothing, food, fridge, carpets, etc).

4. Clear your room as necessary including taking all garbage out to the dumpsters. 

5. Set up a check out time with your RA. Failure to return your keys to the RA  office, will result in forfeiture of key deposits ($110.00).                   

6. Complete the check out paperwork including your RIF

7. Return both your Room and Key Mailboxes. 

8. RAs & RDS will conduct room checks again when building is closed

FINANCIAL CANCELLATION DROP DEADLINE: Spring 2025 Bills Due THURS, JAN 16, 2025

Dates are subject to change. 

We strongly encourage all students to clear their financial holds before the deadline to avoid having a negative impact on BOTH CLASSES & HOUSING 

Bursar Office #

(516) 876-3000 Option 2 

Financial Aid #

(516) 876-3000 Option 3 

 STUDENT MAIL/ PACKAGES.  

There will be limited access to the mailroom and package deliveries. 

¨ Please have deliveries sent to a more appropriate location

¨ We are asking residents that all deliveries of personal packages, online orders and other mail be halted until the Spring Semester begins again on Mon, Jan 27, 2025. 

Please note that the Institution assumes no responsibility for missing or returned packages.