2024 May Closing Information

5/6 (MON) @10AM:   

• 24 Hour Quiet Begins.
• Any students found violating this policy can be removed from the halls for the duration of Finals Week. 

5/8 (WED) TO 5/9 (THURS):                       

• Study Days

5/11 (SAT) TO 5/17 (FRI):                       

• Finals Week
• Students MUST check out 24 hours after their LAST FINAL and no later than Fri, May 17 by 10PM.

5/13 (MON):                       

• Students can begin to check out of the halls.
• Please refer to HOW TO CHECK OUT OF YOUR ROOM on page 2 for more instructions.
• Large trash dumpsters will be available

5/17 (FRI) by Noon:

• Graduating Seniors MUST be on the APPROVED Grad List from the REGISTRAR OFFICE to qualify for late checkout.
• Summer School residents must provide “Approved for Room and Board Stamps” from BURSAR OFFICE to ORL.

5/17 (FRI) by 10PM:

• All Residence Halls CLOSE for all undergraduate students.

5/18 (SAT) - 5/20 (MON):                 

• Pre-approved resident check-in at summer building over the weekend.
• Microfridge company will collect all appliances.

 5/20 (MON):                             

• Summer Session IV begins.

 5/22 (WED) - 5/23 (THURS):                             

• Wed- Graduation Day
• Thurs– Check out by Noon

RHDs will be hosting building wide meetings to discuss May Closing procedures

RAs will host closing floor meetings between Mon, April 29 - Thurs, May 9

• Student(s) must attend the meeting to receive the correct housing check out information.  .
• Failure to attend or meet with the RA as needed, does not create an exception for any charges or assessments made.  

24 HOUR QUIET HOURS: effective MON, MAY 6 at 10AM until FRI, MAY 17.

FINAL EXAMS: FRI, MAY 10 - FRI, MAY 17

• Student(s) found causing a disruption or breaking housing policies in the halls, including, but not limited to, parties, noise violation and/ or non-compliance with Res-Life staff requests MAY BE IMMEDIATELY REMOVED from the residence halls.
• Students will have to arrange their own alternate housing arrangements regardless of any remaining finals during this time.   

CHECK OUT PROCESS

Residential students can begin to check out of their rooms on Mon, May 13.
Students MUST check out 24 hours after their LAST FINAL and no later than Fri, May 17 by 10PM. This includes but is not limited to any off campus jobs, other engagements or internships. All exceptions must be  pre-approved by RHD.  We encourage all residents to check out properly with an RA.  
RHDs will do a final inspection after the building close for any common area damages/ issues which will be assessed as necessary to residents or the building.

CHECK OUT OPTIONS

OPTION 1:

There will be schedules to facilitate checkouts at the RA Office. Students who sign up for a specific time MUST keep their scheduled time.  Student MUST:

1. Sign up for a checkout at the RA office. 
2. Check out 24 hours after their last final  and no later than the times listed.  This is including but not limited to any off campus jobs, other engagements or internships. No late stays will be permitted to stay past Fri, May 17 by 10PM.
3. Empty out their mailbox of all personal mail.
4. Turn in ROOM /SUITE KEY(S) & MAILBOX KEY directly to a staff member prior to leaving the building.

At this point an RA will double check your room and process your check out from the building. Remember to hand in your room and mailbox keys.  

OPTION 2: (EXPRESS CHECKOUT)

If you miss your scheduled time, students can fill out an EXPRESS CHECKOUT envelope. Envelopes MUST BE HANDED directly to a staff member. Envelopes slid under doors will result in a minimum improper checkout charge of $110. By using the Express Checkout option, any fines or damages found in the room/suite during the RD walk through cannot be contested or appealed.

RESIDENTS MUST:

___   1.  Schedule a time for check out with the RA or RA Office.

___   2.  Empty out your personal mailboxes before you check out.  Please note: Only first class mail will be forwarded to the home address listed with the school.     

___   3.  Take all the trash to the outside dumpsters.  Please note:  Any trash left in the rooms/ halls will result in a charge for the resident/the floor. 

___   4.  Remove all personal items from the rooms including personal fridge, clothing, food, cinder blocks, electronics, computers, books etc. 

___   5.  All fridges must be defrosted.  Please be sure to place a towel under the fridge and prop the fridge door as you defrost to avoid water damage issues to the floor and minimize the potential for mold/mildew in your fridge. Please Note: Microfridge pick ups will occur once students are out of the room.  Fridges must be defrosted and cleaned before you check out. 

___   6.  All perishable and unprotected foods must be taken to the dumpsters.

___   7.  Close & lock all room windows. Room blinds should be only 2/3 of the way open.

___   8.  Leave the heating/ cooling units on AUTO when possible

___   9.  Lock your room door before you leave.

___   10.  Remember to turn in all your keys into a staff member before you leave. DO NOT SLIDE UNDER ANY DOORS OR GIVE TO ROOMMATES. 

 As always, if you have questions about how to get rid of any personal items from the room, please speak to your RA or RHD for more information. 

 IMPROPER CHECKOUT

Any student checkouts that occur AFTER 10PM WILL result in an improper charge.  Improper charges (minimally starting at $110) are assessed to any residential student who

1. Does not check out properly with a staff member and return both the room/suite & mailbox key(s). 
2. Does not clean their room/ suite (s) prior to leaving. 
3. Leaves any belongings in the room/suite including clothing, carpets/ rugs/ trash etc. FYI:  Summer school/ conferences begin Mon, May 20. So we CANNOT ACCEPT any keys if they are mailed back to the college, slid under doors or left with room-/ suitemates!  Improper charges will be assessed to student accounts. 

SUNY Old Westbury WILL NOT be held responsible for damages or theft of any personal property that has been left unsecured or unattended as you move 

• All Residence Halls will CLOSE on FRI, MAY 17 @ 10PM for all undergraduate students. 
• Students MUST check out 24 hours after their LAST FINAL and no later than Fri, May 17 by 10PM. This includes but is not limited to any off campus jobs, other engagements or internships. All exceptions must be  pre-approved by RHD.  We encourage all residents to check out properly with an RA.  
  RHDs will do a final inspection after the building close for any common area damages/ issues which will be assessed as necessary to residents or the building.
• Students who do not comply with these guidelines can potentially face additional charges to their student accounts.  
• You are required to TURN IN YOUR SUITE &/OR ROOM AND MAILBOX KEYS before leaving campus for the Spring 2024 semester. .

Office of Registrar (Applying for Graduation):

• To become a candidate for graduation and to participate in the commencement exercises, a student must complete and submit an online "Application for Graduation" via the Office of the Registrar.
• Application deadline information can be found on the Academic Calendar
• The online graduation application is located on connect.oldwestbury.edu under "Registrar Forms" > Undergraduate Graduate Application OR Master's Degree Graduation Application.
• After submission, an automatic reply with the subject "Graduation Undergraduate Application Status" will be sent to your Old Westbury e-mail account. This confirms submission and our receipt of your application. (Make sure to monitor your SPAM, JUNK, CLUTTER, or FOCUS, folders.)
• After review of your academic record, an additional e-mail will be sent to you from gradapp@oldwestbury.edu regarding your application status. If your application is accepted, a $20 graduation fee will be charged to your student account. 

Office of Residential Life:

• Graduating Seniors MUST be on the APPROVED Grad List from the REGISTRAR OFFICE by 5/17 (FRI) by Noon
• Students who are NOT APPROVED must move out 24 hours after their last final and no later than 10pm on Fri, May 17.
• Graduation will be on Wed, May 22 and Seniors move out by Thurs, May 23 by NOON.  
• Graduates MUST check out with your RA or RHD 

Þ Students taking summer classes may live on campus ONLY for the duration of their summer class schedule. 

Þ Withdrawing or cancelling classes will mean that students must check out immediately 

Þ All students are required to have a summer meal plan

Students must do the following to qualify:

1. Fill out a 2024 Summer Housing Application at the Office of Residential Life beginning Mon, April 29.

2. Clear all Summer housing bills by Noon on Fri, May 17.  The Office of Residential Life must receive Email clearance (“Approved for Room and Board”) from the Bursar Office to qualify for summer housing. 

3. Approved students will get move over instruction to move  between Sat, May 18—Mon, May 20. 

•  August 15th :  All students must clear their financial holds before the deadline to avoid having BOTH CLASSES & HOUSING dropped from your accounts.  Dates are subject to change.

• Financial Aid

  Phone: 516-876-3000 Option 3

  Email: financialaid@oldwestbury.edu

  Location: Campus Center, Room H-100A

  Hours: 9 a.m. - 4:45 p.m., Mon.-Fri.

• BURSAR
  Phone: 516-876-3000 Option 2
  Email: bursar@oldwestbury.edu
  Location: Campus Center, Room H-100B
  Hours: 9 a.m. - 4:45 p.m., Mon.-Fri.
   

• For non-graduating students who participated in Spring Room Selection, you must be PRE-APPROVED by the Office of Residential Life to have both meal and housing removed from Spring housing.  Please note the conditions in the Residence Hall License Agreement which would pre-approve your release from your contract including:
• Transferring to another institution, or not attending school in Fall 2024.
  • Email the Office of Residential Life at reslife@oldwestbury.edu requesting a “Residence Hall License Agreement Release Request" Form.  Please make sure that you are including your name, 700# and cellphone if we need to contact you.  
  • We strongly encourage students to fill out the paperwork properly and provide ALL the necessary documentation. Submissions without any appropriate documentation will be automatically denied.  Please note: THIS IS ONLY A REQUEST AND NOT A GUARANTEED CANCELLATION.