Policies

Academic/Research

Definitions and procedures for students that outline the College's expectations related academic honesty and the manner in which penalties are applied and grievances can be heard.

Computing/Telecommunications

This is the SUNY College at Old Westbury policy on College-provided access to electronic information and services, computing facilities, and networks. This policy applies to all persons accessing or using College Technology Resources. This includes students, faculty and staff, authorized guests, and all persons authorized for access or use privileges by the College, hereafter referred to as Users. Users of College Technology Resources must comply with federal and state laws, College rules and policies, and the terms of applicable contracts including software licenses. Users who engage in electronic communications with persons in other states or countries or on other systems or networks may also be subject to the laws of those jurisdictions and the rules and policies of those other systems and networks
Provides guidance concerning exposure for state employees and SUNY students while driving vehicles (campus, rental or personally-owned) on SUNY business or for other campus-authorized purposes.
This document summarizes guidelines for the campus community to follow when deciding how to handle information considered legally sensitive.
Applicable to all users of the College website, provides the parameters for which information is collected by the College and used by its personnel.
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Safety/Security

Establishes guidelines allowing students, employees and their guests, access to designated sites on campus for holding College-sponsored barbeque events.
The Emergency Response Plan available here represents a comprehensive emergency management program for emergencies and or major disasters, whether natural or technical that effect the ability of the SUNY College at Old Westbury to perform its educational function.
The general policy of the College as it relates to class cancellation and campus closure in the event of inclement weather.

Conduct/Behavior

Applicable to all students of the College, provides the definitions of expected conduct, judicial authority, and prohibited conduct and comprises the procedures through which judicial hearings are set, sanctions determined, and appeals heard.

Business & Finance

Sets forth procedures that allow the advertising, marketing, or merchandising of credit cards to students on the College’s premises under certain conditions. It also contains restrictions against advertising and penalties for individuals violating the policy. Also available as Attachment 1 is The Perils of Plastic.
Amends existing policy to include guidelines for College-issued staff cell phones and allowable expenses.
Identifies record retention periods established by New York State and provides guidance on safeguarding and disposal of financial, health legal and student records.
An amendment to Procedure No. B-01, Use of College Facilities Internal Events, this document identifies the procedures to use for revenue collection by staff, faculty and students when events (athletic, plays, musical performances or other functions) are held on the campus.
Outlined expectations for the prevention and detection of fraud or irregularities and provides procedures for the reporting of same.
Amends the current policy in response to the recent review of events procedures by SUNY Internal Audit Department. Such changes reflect consolidation of all College facilities rentals in one area, adding procedures for make-up/rescheduled games and adding procedures that tie the level of review & approval by the Permit Committee to New York State's requirements for bidding contracts.
Identifies procedures for College staff and students to follow in order to hold a fundraising event using College facilities. This Policy references, and is to be used in conjunction with, the following previously-approved Policies: B-01 Use of College Facilities for an Internal Event, and B-01.1 Events Collection.
Procedures for the use of College facilities by students, faculty and staff for events held on campus. For procedures related to an external event sponsored by an outside third party.
Sets forth procedures that govern the use of the New York State Procurement Credit Card. Included in this policy are steps to follow for usage and timely reconciliation. Instructions for general purchase, travel, Athletic Department, and other departmental usage are covered.

Facilities

Procedures for use by College personnel in the disposal or sale of equipment (including furniture and fixtures) and non-hazardous material.
Procedures for inventory control over property purchased or assigned to the campus to ensure that such items are properly recorded and valued in the inventory systems, and safeguarded against theft or loss. Property consists of assets, furniture, fixtures and equipment.

Human Resources/Affirmative Action

Applicable to all employees of the College, independent contractors, vendors, and other visitors who have been retained by the College with respect to the business or operation of the College, this policy outlines the prohibition of any and all forms of domestic violence which involve or affect the College or which occur on the College's campus. This policy also applies to students who serve as employees of the College, during such times as they are acting in their capacity as employees.
This document was prepared in 2000 for employees of the college to acquaint them with their benefits and responsibilities. Some policies outlined in this document may have been subsequently revised, so all personnel citing this information should direct questions and inquiries to the Office of Human Resources.
Any employee or student of or volunteer for the State University of New York College at Old Westbury who witnesses or has reasonable cause to suspect any sexual abuse of a child occurring on College property or while off campus during official College business or College-sponsored events shall have an affirmative obligation to report such conduct to the University Police Department immediately. Such report should include the names of the victim and assailant (if known), other identifying information about the victim and assailant, the location of the activity, and the nature of the activity. Upon receiving such a report, the campus' University Police Department shall promptly notify the Commissioner of University Police at SUNY System Administration who shall report such incidents to the Chancellor for periodic reporting to the Board of Trustees. This statement reflects the complete campus policy on this issue.
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Procedures for the occasional use of Volunteers in the conduct of normal operations and for College-sponsored programs and activities.
Applicable to all employees of the College, independent contractors, vendors, and other visitors who have been retained by the College with respect to the business or operation of the College, this policy outlines the prohibition of any and all forms of violence, threatening behavior or harassment which involve or affect the College or which occur on the College’s campus. This policy also applies to students who serve as employees of the College, during such times as they are acting in their capacity as employees.

Residential Policies

Prepared by the Office of Residential Life, the Guide to Campus Living was created to help students become more familiar with the residence hall system by describing its services, programs, facilities, staff responsibilities, policies and procedures. Students are responsible for knowing and following the procedures and regulations contained in the Guide to Campus Living.
Definitions related to situations where permission will be granted for student housing will be allowed between academic semesters and the procedures through which such permissions can be obtained.

Public & Media Relations

Applicable to all faculty, staff and students, provides the parameters for which information is collected and displayed via the LED display sign located at the College’s main entrance.
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The College acknowledges that Social Media is an important and influential method for communicating ideas, information and issues, and recognizes value in participating in Social Media as part of its educational mission and improved communication with its constituents. Therefore, the College has established this policy to provide guidance in the appropriate creation, use and oversight as it relates to communications through Social Media.

Conduct/Behavior, Human Resources/Affirmative Action

Definitions and procedures for students, faculty and staff that outline the College's expectations related to discrimination and harassment and the manner in which complaints can be made and are investigated.