Residential Life

Rear of Woodlands Residence Halls with spring flowers in bloomAt Old Westbury, your education isn't limited to the time you spend in the classroom. Our entire campus becomes a place for you to continue growing and learning. That is especially true for resident students.

Approximately 800 Old Westbury students live on campus.  As a residential student, you'll learn what it's like to live with people from different walks of life. You'll enjoy a sense of independence, yet be introduced to the responsibility that comes with being part of a larger community. Best of all, you'll have great experiences and make friends that you keep for life!

2019 Fall Residence Hall Opening  

WE STRONGLY ENCOURAGE ALL STUDENTS TO READ THE INFORMATION IN ITS ENTIRETY BELOW:

Move in Days Schedule: 

Q: When can Freshmen and Transfer students move in?

A: New to Housing (Freshmen and Transfers) residential students move in on Saturday, August 24 at different timeslots throughout the day.  In an effort to assist families with a smooth and efficient move in process, Woodland Halls 1 and 2 check-in times have been PRE-SET BY FLOORS.  Please have your assignment confirmation with you at the move in timeFamilies trying to move in outside of their designated move-in times and days will be required to wait until after 6pm.  

 SCHEDULE FOR
SATURDAY, AUGUST 24
FRESHMAN and TRANSFERS ONLY
FLOOR / HALL
Woodlands Hall
1 & 2
Woodlands Hall  
3, 4, 5 (TRANSFERS)
Floor 3
9:30AM– Noon
10AM – 4PM
Floor 1
12:30PM – 3PM
Floor 2
3:30PM – 6PM
BBQ
FIRST YEAR and TRANSFER BBQ
Woodlands Courtyard -- Begins 6:30PM
FIRE MARSHALL
(MANDATORY)
MANDATORY
FOR ALL FIRST YEAR AND TRANSFER STUDENTS
Multi Purpose Rooms A & B -- 7:30 to 8:30PM
HALL FLOOR MEETINGS
(MANDATORY)
MANDATORY
9PM -- EACH WING
CAB MOVIE NIGHT
Woodlands Courtyard -- Begins 10PM
  • THERE WILL BE NO PARKING AVAILABLE AT THE HALLS.  Student belongings must be dropped off at the curb and cars will be re-directed to park at the main Campus Center Parking Lot. 
  • There will be limited moving carts available.  We encourage all families to bring additional moving carts or hand trucks to assist with the process. 
PLEASE NOTE: Students who cannot move in on this day are encouraged to move in the following day.  EARLY ARRIVAL WILL NOT BE APPROVED.  
 

Q: When can Returning AND Commuter students move in?

A: For Returning residential and current commuter students, move in is on Sunday, August 25, 2019 from 10AM to 4PM.  Students checking in outside this timeframe may see unexpected delays.  Students proceed directly to the Woodland Halls.  Professional staff will be available to assist students.  
PLEASE NOTE: Students who cannot move in on this day are encouraged to move in the following day. Early arrival requests will not be approved.
 
MOVE IN SCHEDULE FOR
SUNDAY, AUGUST 25
RETURNING RESIDENTIAL STUDENTS
Woodlands Hall 2, 3, 4, 5
10AM – 4PM
CAFETERIA
11AM - 3PM (BRUNCH)
& 3PM - 8PM (DINNER)
HALL FLOOR MEETINGS
(MANDATORY)
MANDATORY
9PM IN EACH WING
  • THERE WILL BE NO PARKING AVAILABLE AT THE HALLS.  Student belongings must be dropped off at the curb and cars will be re-directed to park at the main Campus Center Parking Lot. 
  • There will be limited moving carts available.  We encourage all families to bring additional moving carts or hand trucks to assist with the process. 
  • Families trying to move in outside of their designated move-in times and days will be required to wait until after 4pm.  
PLEASE NOTE: Students who cannot move in on this day are encouraged to move in the following day. EARLY ARRIVAL WILL NOT BE APPROVED.  

 

  • Including staggered move in times for Freshman and Transfers. Exceptions will not be granted.  
  • THERE WILL BE NO PARKING AVAILABLE AT THE HALLS.  Student belongings must be dropped off at the curb and cars will be re-directed to park at the main Campus Center Parking Lot. 
  • There will be limited moving carts available.  We encourage all families to bring additional moving carts or hand trucks to assist with the process. 
PLEASE NOTE: Students who cannot move in on this day are encouraged to move in the following day.  EARLY ARRIVAL WILL NOT BE APPROVED.  

 

Move-in FAQ's (All information relevant to move in including roommate information)

Housing placements for new to housing students (Freshmen/ Transfers/ Re-Admits) are done over the summer. All new students will be able to apply for Fall housing and meals online through your student portal.  Please be sure that your current SUNY OW Email account is active as all communications will be conducted through here.  
 
WE STRONGLY ENCOURAGE ALL STUDENTS TO READ THE INFORMATION BELOW IN ITS ENTIRETY BELOW:
 

Q: How can I reach the campus? 

A: There are multiple ways to reach the campus and the residence halls including driving, flying, Long Island Railroad and public bus. Please refer to the "Visit Campus" section of the college website for directions, maps and more.
 

Q: What is a staggered move in?

A: The staggered move in for Freshman and Transfer is now posted at the Move In FAQs We encourage all residents to honor the timeline set for a smooth and orderly check in process for everyone.  
 

Q: How do I get to my hall?  Where can I park?  

A: Students coming on their designated day should head straight to the Woodlands Halls.  You can see the campus map in the "Visit Campus" section of the college website. University Police will be available to direct traffic.  There will be designated drop off points for the halls.  You will NOT be able to leave your cars by the halls and will be redirected to the main parking lot after dropping off your items.  We strongly encourage you to bring either dollies or moving handcarts to assist with the move in process.   
 

Q: As a residential student, what should I do if I have been "financially cancelled" from my room prior to moving in?

A: Students must clear their accounts with the Bursar Office by Thurs, August 8, 2019 by 4pm to qualify to check into housing.  Students must provide an "Approved for Room and Board" from the Bursar Office to be able to move. Students who cannot provide this documentation will not be able to move in.  We strongly encourage all students to review their accounts and plan for all eventualities.
PLEASE NOTE:  As move in is during the weekend, student accounts will not be able to be adjusted until Mon, August 26.  Other administrative offices will not be available for student walk ins. This will keep students from moving into the halls.  
 

Q: As a residential student, what if I am not registered for classes?

A: Returning Students must have an active full time schedule by Friday, August 2, 2019.  Students must be registered for classes to qualify for housing. Students who are not registered by the first day of move in CANNOT move into their room. 

 

Q: When do I find out information about my housing placement?  

A: Fall Housing: When you are placed, the software will send an automatic E-mail to your SUNY OW E-mail account verifying placement OR that you are currently placed on a waitlist. 
In-Semester Housing: you can call the Office of Residential Life the week prior to opening for the most available information.  
 

Q: How do I request a roommate?

A: Students have the option of adding specific roommate information however, no roommate matches are guaranteed. Student must REQUEST EACH OTHER to have the highest probability to be matched. Students can E-mail the Office of Residential Life atreslife [at] oldwestbury.edu

 with the following information:  
Name:
700:
 
I am requesting the following student as my roommate. 
I understand that is only a request and while all efforts are made to ensure the placements, they are not guaranteed.
Roommate Name: 
Roommate 700:

 

Q: When do I find out contact information about my roommate?   

A: Your room/roommate information can be accessed on your housing portal.
  1. To get to the portal, from your OW Connect page click the Campus Life link.
  2. Then click Housing Self Service / Apply Online in the first box. This will open your Housing Portal home page in a new window.
  3. Room and roommate information, if available, are under “Room Assignments” on the housing home page.

Q: How can I contact my new roommate?  

A: Due to FERPA regulations, we are only allowed to release limited information about students. Student should check their housing portal under connect.oldwestbury.edu for the most current housing information including their roommate(s) contacts. As this process is ongoing, any changes will be reflected within the housing portal. It is the responsibility of the student to check their portal regularly for any changes as ongoing notification will not occur.
 

Q: What items can I bring to my residence hall room?  

A: See the following: 

Q: Where can I apply for a Microfridge for my residence hall room?  

A: Students interested in renting a Microfridge can contact the company at 1.800.525.7307. 
 

Q: Where can I apply for Renters Insurance for my residence hall room?  

A: Students interested in Renters Insurance can contact the National Student Services, Inc (College Student Renter’s Insurance) or call them directly at 1.800.256.6774. 

 

Q: Where can I apply for specialized bed sheets for my residence hall room? 

A: Students interested in specialized bed sheets can contact Residence Hall Linens or call them directly at (800) 957-4338. 

 

Q: Where are the meal plans for students living on-campus?  

A: Students interested in learning more about the meal plan options can contact Chartwells Dining Services or call them directly at (516) 876-3000.

 

Q: What kind of computer/ laptop/ smart device can I bring?

A: Students are encouraged to bring their computers/laptops/ tablets etc when they come to the college.  As computers and laptops continue to become more personalized, pleaser refer below: 
  • Each student room is available with Ethernet connections. You must provide your own Ethernet cord.  
  • ROUTERS ARE PROHIBITTED as it negatively affects the  network in the buildings.
  • Students with any connectivity issues can contact the ITS Service Desk.  
We strongly recommend:
  1. all personal units be Ethernet cable compatible. While wireless access is available in the Woodland Halls, connectivity in the student rooms is best achieved through the Ethernet connections. 
  2. all personal items are insured for any damage or thefts. Insurance information is included in your summer package.   

Q: How do I apply for ADA room?

A: ADA rooms are very limited on campus.  Students must meet minimum clearance from the appropriate office(s) to be considered for placements.  This process is managed through the Office of Student Services and Disabilites (OSSD) who can be reached throug the link below.  
Please note that while requests are considered, they are not guaranteed.  The Office of Residential Life has the ability to consolidate or re-located students from ADA rooms mid-semester as students with greater needs are identified. Students interested in applying for an ADA room can contact any of the following offices for more specific information and instructions.  
 

Q: How do I receive packages to my residence hall room?

A: Please note that we encourage all packages to arrive after students have moved in and are assigned a mailbox key. Packages arriving prior to the beginning of the school semester cannot be guaranteed delivery. This is the correct format for receiving your 
 
PERSONAL MAIL including the US Postal Services
Name: _______________________
Res Hall Name: _________________
Mailbox #:________________
SUNY College @ Old Westbury
PO BOX: 410
Old Westbury, NY 11568-0410
 
DELIVERY SERVICES except the US Postal Services IE: UPS, DHL, FEDEX, ETC
Name: ______________________
Res Hall Name: ________________
Mailbox #:________________
SUNY College @ Old Westbury
223 Storehill Rd
Old Westbury, NY 11568-0410
 

Q: If I decide to cancel my housing, how can I get my deposit back?

A: The $50.00 advance housing deposit is NOT REFUNDABLE after July 1 for Fall semester applications and December 15 for Spring semester applications. If cancellation occurs after these dates, either at the request of the student or for failure to pay the bills, the deposit cannot be refunded but will stay on the students account.  Advance housing deposit made after July 1 become non-refundable 30 days from the date the re-admit application is received by the Office of Residential Life or after the first day of classes, whichever comes first.
 

Academic Calendar - Fall 2019

Date Academic Event
SATURDAY, Aug 24 2019
- 9:30am - 6:00PM
STAGGERED MOVE IN TIMES FOR FRESHMAN AND TRANSFERS
SUNDAY, Aug 25 2019 - 10:00am to 4:00pm Residence halls open for all returning students
Aug 26 2019 (All day) Classes begin
Aug 26 2019 (All day) to Sep 1 2019 (All day) Add/Drop(no fee)/Late Registration ($50 fee)on the Web (connect.oldwestbury.edu)
Sep 2 2019 (All day) Labor Day observed- no classes offices closed
Oct 1 2019 (All day) Applications for graduation (Registrar’s Office) due from candidates expecting to complete requirements by December 2019
Oct 1 2019 (All day) Advising begins in department offices for Spring 2020 registration (By appointment)
Oct 14 2019 (All day) Columbus Day observed – no classes offices closed
Oct 21 2019 (All day) to Oct 26 2019 (All day) Mid-term week
Oct 30 2019 (All day) Mid-term grades due
Nov 4 2019 (All day) Spring 2020 registration for seniors on the Web (connect.oldwestbury.edu)
Nov 5 2019 (All day) Election Day – classes in session; offices minimally staffed
Nov 7 2019 (All day) Spring 2020 registration for juniors on the Web (connect.oldwestbury.edu)
Nov 11 2019 (All day) Spring 2020 registration for sophomores on the Web (connect.oldwestbury.edu)
Nov 14 2019 (All day) Spring 2020 registration for freshmen on the Web (connect.oldwestbury.edu)
Nov 15 2019 (All day) Continual registration for Spring 2020 for all students on the Web (connect.oldwestbury.edu)
Nov 27 2019 (All day) Dining Hall closes after dinner
Nov 28 2019 (All day) to Dec 1 2019 (All day) Thanksgiving Recess (begins after last class Wednesday)
Dec 1 2019 (All day) Dining Hall reopens for dinner
Dec 2 2019 (All day) Classes resume
Dec 11 2019 (All day) Make-up /Study Days for Monday/Wednesday
Dec 12 2019 (All day) Make-up /Study Days for Tuesday/Thursday

Dec 14 2019 (All day) to Dec 20 2019 (All day)

Dec 20 2019 (All day) Fall semester ends after last examination
Dec 20 2019 (All day) Residence Halls close at 10 P.M.
Dec 25 2019 (All day) Christmas Day – no classes; offices closed

Contact:

Office of Residential Life
Campus Center, Room K-100
Phone: 516-876-3210
Fax:  516-876-3060