Recipients of federal and institutional financial aid must also maintain Satisfactory Academic Progress as a condition of aid receipt. This is also measured by reviewing a student’s quantitative and qualitative progress toward their degree goals. In general, a student must have a cumulative grade point average of 2.0 or better and must earn a minimum number of cumulative credits to ensure the student is meeting their pursuit of program requirements and can graduate within the 150% maximum allotted time for financial aid purposes.
The chart below is used to determine Satisfactory Academic Progress for federal and institutional aid. Students must be aware that failed courses, withdrawals and incomplete courses will negatively affect their pursuit of program and/or cumulative GPA; additionally, withdrawals and repeat courses can negatively affect their pursuit of program and/or cumulative GPA. Students who transfer in credits from another institution will have those credits added to their academic record and those transfer credits will count towards the students attempted and earned credits for Satisfactory Academic Progress.
Satisfactory Academic Progress is checked after every semester for the entire student population. Students who are not meeting Satisfactory Academic Progress for the first time are notified in writing that they are in danger of losing their federal and/or institutional financial aid. The student will be placed on Financial Aid Warning; which will give the student financial aid for the subsequent semester but require them to meet Satisfactory Academic Progress at the end of that semester to qualify for financial aid in future semesters. Should the student not meet Satisfactory Academic Progress after their Financial Aid Warning semester; they will lose their Financial Aid for the following semester.
Students who lose their Financial Aid will have the option to apply for a Federal Waiver Appeal if the student had extenuating circumstances that prohibited them from meeting Satisfactory Academic Progress. If a student does not have extenuating circumstances or they apply for a Federal Waiver Appeal and it is denied; the student can regain federal and institutional financial aid once they meet the Satisfactory Academic Progress guidelines.
The federal guidelines used to determine Satisfactory Academic Progress (SAP)
For Undergraduate Students
|Credits Attempted||Must have earned at least||With a GPA of at least|
|1-24||67% of attempted credits||1.7|
|25-48||67% of attempted credits||2.0|
|49-72||67% of attempted credits||2.0|
|73-96||67% of attempted credits||2.0|
|97-180||67% of attempted credits||2.0|
For Graduate Students
|CREDITS ATTEMPTED||MUST HAVE EARNED AT LEAST||WITH A GPA OF AT LEAST|
|1-11||67% of attempted credits||2.0|
|12-23||67% of attempted credits||2.0|
|24-35||67% of attempted credits||2.0|
|36-54||67% of attempted credits||2.0|
Federal Waiver Appeals
A student who is not considered in good academic standing for financial aid purposes may submit a Federal Waiver Application. This application, along with any supporting documentation including: a letter from the student explaining the reasons for poor academic performance as well as what has changed within their situation that will allow the student to make Satisfactory Academic Progress at the next evaluation, must be submitted to the Assistant Director of Financial Aid for review.
Appeals are reviewed on a case by case basis; generally, regulations dictate that the appeal should be granted for a one-time failure to meet standards for an otherwise academically successful student.
Extenuating circumstances might include death of a family member or friend, illness of the student, or other circumstances that prohibited the student from successfully completing his/her coursework.
If a Federal Waiver Application is approved students are notified in writing that the application has been approved and is given the criteria to be eligible to receive federal financial aid in the future. This consists of the student passing all his/her courses in the semester the waiver is applicable to. Therefore, students are notified that they cannot receive a grade of a ‘W’, ‘I’ or ‘F’ in addition to having to maintain a 2.0 cumulative GPA. Exceptions may be made on a case by case basis at the Assistant Director’s discretion with the Director of Financial Aid’s approval.
Students who are determined to need more than one Federal Waiver Appeal to regain Satisfactory Academic Progress will also be required to be on an academic plan. Students, who are approved for a Federal Waiver Appeal and have an academic plan in place, will have their academic plan reviewed at the end of semester in addition to their Satisfactory Academic Progress until they regain their SAP eligibility. Applicants whose waivers are denied are also notified in writing of the decision and are notified to contact the Financial Aid Department to discuss alternative options to help fund their education.