Purchasing

The Office of Purchasing is responsible for procuring goods and services for the College. Purchasing staff members work with the campus community to ensure that goods and services are obtained in the most resourceful manner and at an economical price while complying with the laws, regulations and policies of SUNY, the NYS Office of the State Comptroller and the NYS Office of General Services. This office also develops requests for proposals, obtains price quotes from vendors, coordinates bids for materials and services, and suggests Preferred Source and Minority and Women-owned Business Enterprises (MWBE’s) or Small Business Enterprises (SBE) vendors.

The Purchasing staff is committed to not only procuring the best value and the best quality commodities, equipment or services for our campus community, we also carry out our duties in an expedient and facilitated manner. In addition, we diligently make a “good faith effort” to ensure participation by New York State Certified MWBE’s as well as inclusion of SBE’s and local vendors in all procurement and contracting efforts.

Purchasing goods and services under NY State regulation can be confusing at times so we have prepared a Procurement Guide summarizing the various requirements and other important information which will help you in making your purchase. We are available to help College staff place orders using the E-req system and will conduct training sessions as needed. Instructions to access the system can be found via the links to the left. See SUNY Financial Application: Procurement New Item Requisition and New Miscellaneous Requisition.

For vendors seeking to do business with the College, please note that the Purchasing Office requires quotes or detailed cost proposals for construction, renovations, repairs, installation services and for professional services (e.g. architectural and engineering services, professional consulting services, design services, etc.). NYSDOL Prevailing Wage Rates are applicable for construction projects which include trade labor, and a Certificate of Insurance naming the State University of New York at Old Westbury as the co-insured must be received by the Purchasing Office prior to the commencement of any and all work. Vendors must also obtain a NYS Vendor ID by completing a Substitute Form W-9. For more information, please visit OSC’s website www.osc.state.ny.us/vendors/index.htm, e-mail VendUpdate [at] osc.state.ny.us  or contact the SFS Help Desk HelpDesk [at] sfs.ny.gov

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Our staff is very knowledgeable about different guidelines and regulations that need to be followed during the procurement process and can help you to place your order through the procurement process. 

Contact Us

James Mwaura, Purchasing Director
Campus Center, Room: H-310E
Phone: (516) 876-3194
Fax: (516) 876-3269
Email: mwauraj [at] oldwestbury.edu

Sheila Washington, Purchasing Assistant
Campus Center, Room: H-310
Phone: (516) 876-3194
Email: washingtons [at] oldwestbury.edu

Pooja Murgai, Purchasing Assistant 
Campus Center, Room:  H-310
Phone:  (516) 628-5679
Email:  murgaip [at] oldwestbury.edu

Mailing Address:

  • PO Box 210, Old Westbury, NY 11568

FedEx/UPS Delivery:

223 Store Hill Road, Campus Center H-310

  • Old Westbury, NY, 11568

Hours of Operation

Monday – Friday, 8:30 a.m. – 5 p.m.