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This
site is designed to provide
a useful reference for students,
faculty and staff at SUNY College
at Old Westbury with respect
to policies that affect the
entire College. Those policies
and procedures that affect only
a single department will continue
to be the responsibility of
the area Vice President or Department
Head. Each of these policies
represents the College's official
position with respect to significant
issues and provide procedures
to follow when addressing such
issues.
Click
here to
read the President's message
on internal controls.
This
policy site will be updated
as necessary.
For
ease of reference, policies
are grouped under the following
categories
Academic/Research top
Academic
Integrity top
Definitions
and procedures for students that
outline the College's expectations
related academic honesty and the
manner in which penalties are
applied and grievances can be
herd.
Business & Finance top
Use
of College Facilities for
Internal Events (B-01) top
Procedures
for the use of College facilities
by students, faculty and staff
for events held on campus. For
procedures related to an external
event sponsored by an outside
third party.
Revenue
Collection during Internal
Events (B-01.1) top
An
amendment to Procedure
No. B-01, Use of College
Facilities Internal Events,
this document identifies
the procedures to use for
revenue collection by staff,
faculty and students when
events (athletic, plays,
musical performances or
other functions) are held
on the campus.
Use
of College Facilities for
External Events (B-02) top
Amends
the current policy in response
to the recent review of events
procedures by SUNY Internal Audit
Department. Such changes reflect
consolidation of all College facilities
rentals in one area, adding procedures
for make-up/rescheduled games
and adding procedures that tie
the level of review & approval
by the Permit Committee to New
York State's requirements for
bidding contracts.
Record
Retention (B-04) top
Identifies
record retention periods established
by New York State and provides
guidance on safeguarding and disposal
of financial, health legal and
student records.
Credit
Card Marketing (B-05) top
Sets
forth procedures that allow the
advertising, marketing, or merchandising
of credit cards to students on
the College’s
premises under certain conditions.
It also contains restrictions
against advertising and penalties
for individuals violating the
policy. Also available as Attachment
1 is The Perils of Plastic.
Computing/Telecommunications top
Internet
Security top
Applicable
to all computer users at the College,
provides the standards and procedures
for access and proper use of the
College’s
E-mail System, the Internet and
Computer Resources
Assignment & Usage
of Phones top
Procedures
associated with the assignment,
use and management of telephones.
The College provides telephones
to employees primarily for use
in the conduct of normal business
activities and on a limited basis,
for employees' personal use.
E-Mail
Policy top
Guidelines
for the use of the College e-mail
system by students, faculty and
staff, including definitions related
to employees' responsibilities,
legal risks and legal requirements
associated with e-mail, and expectations
regarding personal use of the
College's e-mail system.
Website
Privacy Policy Statement top
Applicable
to all users of the College website,
provides the parameters for which
information is collected by the
College and used by its personnel.
Conduct/Behavior top
Code
for Student Conduct top
Applicable
to all students of the College,
provides the definitions of expected
conduct, judicial authority, and
prohibited conduct and comprises
the procedures through which judicial
hearings are set, sanctions determined,
and appeals heard.
Non-Discrimination/Anti-Harassment top
Definitions
and procedures for students,
faculty and staff that outline
the College's expectations
related to discrimination
and harassment and the manner
in which complaints can be
made and are investigated.
Facilities top
Inventory
Control Over Property top
Procedures
for inventory control over property
purchased or assigned to the campus
to ensure that such items are
properly recorded and valued in
the inventory systems, and safeguarded
against theft or loss. Property
consists of assets, furniture,
fixtures and equipment.
Disposal
or Sale of Equipment & Material top
Procedures
for use by College personnel in
the disposal or sale of equipment
(including furniture and fixtures)
and non-hazardous material.
Human
Resources/Affirmative Action top
Use
of Volunteers top
Procedures
for the occasional use of Volunteers
in the conduct of normal operations
and for College-sponsored programs
and activities.
Employee
Policies and Procedures
Manual - Circa 2000 top
This
document was prepared in 2000
for employees of the college to
acquaint them with their benefits
and responsibilities. Some policies
outlined in this document may
have been subsequently revised,
so all personnel citing this information
should direct questions and inquiries
to the Office of Human Resources.
Non-Discrimination/Anti-Harassment
Policy top
Applicable
to all who work, study, and/or
live on campus, this document
outlines the College's expectations
regarding the treatment of other
persons on campus and the College's
prohibition of all forms of harassment. This
policy also describes the procedure
for filing complaints and provides
contact information for campus
personnel to be contacted in relation
to situations involving discrimination
and harassment.
Workplace
Violence Policy & Procedures top
Applicable
to all employees of the College,
independent contractors, vendors,
and other visitors who have been
retained by the College with respect
to the business or operation of
the College, this policy outlines
the prohibition of any and all
forms of violence, threatening
behavior or harassment which involve
or affect the College or which
occur on the College’s
campus. This
policy also applies to students
who serve as employees of the
College, during such times as
they are acting in their capacity
as employees.
Public & Media
Relations top
LED
Display Policy (P-01) top
Applicable
to all faculty, staff and students,
provides the parameters for which
information is collected and displayed
via the LED display sign located
at the College’s
main entrance.
Residential
Policies top
Student
Housing Between Academic
Semesters top
Definitions
related to situations where permission
will be granted for student housing
will be allowed between academic
semesters and the procedures through
which such permissions can be
obtained.
Guide
to Campus Living top
Printed
annually, the Guide to Campus
Living provides definitions, guidelines
and information related to the
rules and regulations that govern
the College's residence halls.
Safety/Security top
Emergency
Response Plan top
The
Emergency Response Plan available
here represents a comprehensive
emergency management program for
emergencies and or major disasters,
whether natural or technical that
effect the ability of the SUNY
College at Old Westbury to perform
its educational function.
Inclement
Weather top
The
general policy of the College
as it relates to class cancellation
and campus closure in the event
of inclement weather.
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