This site is designed to provide a useful reference for students, faculty
and staff at SUNY College at Old Westbury with respect to policies that affect
entire College. Those policies and procedures that affect only a single department
will continue to be the responsibility of the area Vice President or Department
Head. Each of these policies represents the College's official position with
respect to significant issues and provide procedures to follow when addressing
Click here to read the President's message on internal
This policy site will be updated as necessary.
For ease of reference, policies
are grouped under the following categories
Academic Integrity top
Definitions and procedures for students that outline the College's expectations
related academic honesty and the manner in which penalties are applied and
grievances can be herd.
Business & Finance top
Use of College Facilities for
Internal Events (B-01) top
Procedures for the use of College facilities by students, faculty and staff
for events held on campus. For procedures related to an external event sponsored
by an outside third party.
Use of College Facilities for External Events (B-02) top
Amends the current policy in response to the recent review of events procedures by SUNY Internal Audit Department.
Such changes reflect consolidation of all College facilities rentals
in one area, adding procedures for make-up/rescheduled games and adding procedures that tie the level
of review & approval by the Permit Committee to New York State's requirements for bidding contracts.
Record Retention (B-04) top
Identifies record retention periods established by New York State and provides
guidance on safeguarding and disposal of financial, health legal and student records.
Credit Card Marketing (B-05) top
Sets forth procedures that allow the advertising, marketing, or merchandising of credit cards to students on the College’s
premises under certain conditions. It also contains restrictions against advertising and penalties for individuals violating the
policy. Also available as Attachment 1 is The Perils of Plastic.
Use of College Procurement Card (B-06) top
Sets forth procedures that govern the use of the New York State Procurement Credit Card. Included in this policy are steps to follow for usage and timely reconciliation.
Instructions for general purchase, travel, Athletic Department, and other departmental usage are covered.
Use of College Facilities for Fundraising Activity (B-07) top
Identifies procedures for College staff and students to follow in order to hold a fundraising event using College facilities. This Policy references, and is to be used in conjunction with, the
following previously-approved Policies: B-01 Use of College Facilities for an Internal Event, and B-01.1 Events Collection.
Liability Exposure While Driving on SUNY Business (B-08) top
Amends existing policy to include guidelines for College-issued staff cell phones and allowable expenses.
Revenue Collection during Internal Events (B-09) top
An amendment to Procedure No. B-01, Use of College Facilities Internal Events, this document identifies the
procedures to use for revenue collection by staff, faculty and students when events (athletic, plays, musical performances or
other functions) are held on the campus.
SUNY and Campus Fraud Policy (B-10) top
Outlined expectations for the prevention and detection of fraud or irregularities and provides procedures for the reporting of same.
Internet Security (C-01) top
Applicable to all computer users at the College, provides the standards and procedures for access and proper use of the College’s E-mail
System, the Internet and Computer Resources
Assignment and Use of Telephones (C-02) top
Provides guidance concerning exposure for state employees and SUNY students while driving vehicles (campus, rental or personally-owned) on SUNY business or for other campus-authorized purposes.
E-Mail Policy (B-03) top
Guidelines for the use of the College e-mail system by students, faculty and staff,
including definitions related to employees' responsibilities, legal risks and legal
requirements associated with e-mail, and expectations regarding personal use of the
College's e-mail system.
Applicable to all users of the College website, provides the parameters for which information is collected by the College and used by its personnel.
Information Security Program (C-04) top
This document summarizes guidelines for the campus community to follow when deciding how to handle information considered legally sensitive.
Code for Student Conduct top
Applicable to all students of the College, provides the definitions of expected
conduct, judicial authority, and prohibited conduct and comprises the procedures
through which judicial hearings are set, sanctions determined, and appeals
Definitions and procedures for students, faculty and staff that outline the
College's expectations related to discrimination and harassment and
the manner in which complaints can be made and are investigated.
Inventory Control Over Property (F-01) top
Procedures for inventory control over property purchased or assigned to the
campus to ensure that such items are properly recorded and valued in the
inventory systems, and safeguarded against theft or loss. Property consists
of assets, furniture, fixtures and equipment.
Disposal or Sale of Equipment & Material (F-02) top
Procedures for use by College personnel in the disposal or sale of equipment
(including furniture and fixtures) and non-hazardous material.
Human Resources/Affirmative Action top
Domestic Violence and the Workplace Policy top
Applicable to all employees of the College, independent contractors, vendors, and other visitors who have been retained by the College with respect to
the business or operation of the College, this policy outlines the prohibition of any and all forms of domestic violence which involve or affect the College
or which occur on the College's campus. This policy also applies to students who serve as employees of the College, during such times as they are
acting in their capacity as employees.
Use of Volunteers (H-01) top
Procedures for the occasional use of Volunteers in the conduct of normal
operations and for College-sponsored programs and activities.
Employee Policies and Procedures Manual - Circa 2000 top
This document was prepared in 2000 for employees of the college to acquaint
them with their benefits and responsibilities. Some policies outlined in
this document may have been subsequently revised, so all personnel citing
this information should direct questions and inquiries to the Office of Human Resources.
Non-Discrimination/Anti-Harassment Policy top
Applicable to all who work, study, and/or live on campus, this document outlines the College's expectations regarding the treatment of other persons on campus and the College's prohibition of all forms of harassment. This policy also describes the procedure for filing complaints and provides contact information for campus personnel to be contacted in relation to situations involving discrimination and harassment.
Workplace Violence Policy & Procedures top
Applicable to all employees of the College, independent contractors, vendors, and other visitors who have been
retained by the College with respect to the business or operation of the College, this policy outlines the prohibition of any and all
forms of violence, threatening behavior or harassment which involve or affect the College or which occur on the College’s
campus. This policy also applies to students who serve as employees of the College, during such times as
they are acting in their capacity as employees.
Public & Media Relations top
LED Display Policy (P-01) top
Applicable to all faculty, staff and students, provides the parameters for which information is collected and displayed via the LED display sign located at the College’s main entrance.
Residential Policies top
Student Housing Between Academic Semesters (S-01) top
Definitions related to situations where permission will be granted
for student housing will be allowed between academic semesters and
the procedures through which such permissions can be obtained.
Guide to Campus Living top
Printed annually, the Guide to Campus Living provides definitions,
guidelines and information related to the rules and regulations that
govern the College's residence halls.
Emergency Response Plan top
The Emergency Response Plan available here represents a comprehensive emergency management program for emergencies and or major disasters, whether natural or technical that effect the ability of the SUNY College at Old Westbury to perform its educational function.
Inclement Weather (P-02) top
The general policy of the College as it relates to class cancellation and
campus closure in the event of inclement weather.
S-02 - Barbecue Event Policy top
Establishes guidelines allowing students, employees and their guests, access to designated sites on campus for holding College-sponsored barbeque events.