Where can I get information about billing and payment and how can I pay the bill?
You can log onto the College portal https://my.oldwestbury.edu to access your ebill and information regarding billing and payment. Billing and payment information can also be found in the College’s Online Course Schedule. Payments can be made on-line using Visa, MasterCard and Discover Credit cards or a checking account. You can also sign up for a payment plan if you cannot pay right away. Please note that the Bursar's Office does not send out paper bills. All billing is done electronically.
What happens if I don’t pay my bill by the due date?
If your payment is not received by the due date or your financial aid (if you are eligible) is not in an authorized status to be applied to your outstanding balance in full, your classes, (room and board, if applicable) will be cancelled. You can check the status of your aid along with any outstanding requirements needed to complete your financial aid package at https://my.oldwestbury.edu. If your classes are cancelled, you will have to re-register in-person and a $50.00 late registration fee will be assessed. In addition, there is no guarantee that you will be able to re-register for the same classes you had prior to the cancellation.
Will the College alert me of my balance due before cancelling my classes?
Yes. You will receive various communications before the cancellation happens. The Bursar's Office will send emails alerting you that your ebill is available. The ebill will indicate your balance due and the payment due date. Targeted messages are also posted on the portal and emails are sent to your campus email address. These messages advise that if payment is not received by the due date, your classes (room and board if applicable) will be cancelled.
In addition, the College will occasionally make automated phone calls to students with the same targeted messages regarding payment and cancellation.
When will the College send me a bill; how often?
For the Fall semester, ebills are usually available the first week in July and in the beginning of December for the Spring semester. ebills are generated weekly after the initial billing cycle and monthly after the semester begins. Billing for Summer sessions and the Winter intersessions is done in a condensed timeframe and varies based on the number of sections offered and the duration of these sessions. Please note that the Bursar's Office does not send out paper bills. All billing is done electronically.
Why would a hold be placed on my account?
There are different reasons why a hold would be placed on your account although the primary reason would be because you have an outstanding balance due. Holds on accounts can be due to unpaid tuition, fees, room charges, library fines, meal plans, traffic fines, non-return of athletic equipment, or other reasons. If any of those situations apply to you, non-return of athletic equipment, or other reasons. If any of those situations apply to you, ount until the financial obligation or departmental requirement is satisfied.
Can I go on a payment plan to avoid cancellation? How?
Yes. Payment plans are available for the Fall and Spring Semesters and can be set up online at https://my.oldwestbury.edu. If you open a payment plan you must pay 50% of the balance due immediately with the remainder due by the midpoint of the semester. There is a non-refundable fee of $25.00 per semester for the payment plan. There are no payment plans for the Winter and Summer Sessions.
I am expecting a refund of financial aid. When will I be issued a refund check?
You should contact the Bursar’s Office to confirm if a refund is due. You will be issued a refund check if your financial aid has been applied to your account and it exceeds your total charges. Refund checks are processed weekly so make arrangements with the Bursar’s Office for a time to pick up your check in person or have it mailed to you.
Why does financial aid show up in my account but the Bursar’s Office says it’s not there?
Your aid may have been recently processed or is still being processed. Another reason may be that you have not completed all the financial aid requirements so your aid is not in an authorized status. Aid is considered to be in an authorized status when all financial aid requirements (ex. electronic acceptance of your award letter; a completed promissory note on file; copies of tax transcripts submitted if selected for verification; etc.) are met. Depending on the type of aid you have, this can take up to three to four weeks. Until your aid becomes authorized, the Bursar’s Office will not be able to see or credit any aid to your account.
Where and when can I get an ID card?
During the first few weeks of semester you can get your ID card in the Student Services Center, Campus Center upper level of the Atrium. Later in the semester you can get your ID card in the University Police Building. The University Police Department will post dates and hours of operations.
When will parking permits (decals) be available and where can I get one?
Parking permits are available at the start of each semester and can be ordered and purchased online. Using a credit or debit card, log into the College portal https://my.oldwestbury.edu , click on the Student Services tab and apply for your permit via the Banner Self Service function. The cost is $10.00 for the first vehicle and $5.00 for each additional vehicle. For other Parking Permit Frequently Asked Questions, go to the University Police Department website.
Why did I receive a 1098-T tax form? Am I eligible to claim a tax credit?
The 1098-T form shows the amount of qualified tuition and fees charged to a student in a calendar year. It is intended to assist you or your parents in the preparation of the federal income tax return. The College provides this form each year (it must be postmarked by January 31st) because your higher education expenses may be eligible for federal tax benefits. The College cannot advise you as to your eligibility for any of the tax credits. Your tax preparer or the Internal Revenue Service at www.irs.gov can best advise you about this form when preparing your taxes.
If you have further questions please contact the Bursar’s Office at 516-876-3168. Our Office is located in the Student Services Center, Room H-100B, Campus Center upper level of the Atrium.