The
College’s
policy follows the spirit and
letter of all federal and state
laws concerning access to student
records. Within certain statutory
limitations, students, upon reasonable
notice, may review their “education
records” containing
information directly related to
themselves. Students will be afforded
an opportunity to challenge the
accuracy of factual information
in their records. In the event
a student challenges a record,
the student will be offered a
hearing by a College official
who has no personal involvement
in the matter challenged and shall
receive a decision in writing
within a reasonable time (not
more than 45 days) after the conclusion
of the hearing. Should the student
fail to appear at the hearing
or request an adjourned hearing
date prior to the date set for
the hearing, a decision shall
be issued on the facts available.
Students wishing to inspect their
records shall direct their requests
to the office concerned with those
records.
Information
concerning
a
student,
other
than “directory
information,”1
will
not
be
shared
with
any
individual
without
written
approval
of
the
student,
with
the
following
exceptions:
- The
College
will
cooperate
with
all
legal
authorities
in
every
way
appropriate,
in
accordance
with
all
federal
and
state
laws.
The
office
receiving
a
request
for
such
cooperation
shall
immediately
seek
approval
for
the
release
of
the
requested
information
from
the
Records
Access
Officer.
- Student
records
may
circulate
within
the
College
for
disclosure
to
those
with
an
appropriate
educational
interest.
This
permits
the
sharing
of
student
records
with
the
College
administration
for
purposes
of
academic
programming,
fiscal
planning
and
related
matters.
Although
the
following
are
part
of
the
educational
record,
students
do
not
have
access
to:
- Letters
or
statements
of
recommendation
submitted
in
confidence
for
school
records
prior
to
January
1,
1975,
provided
these
records
are
not
used
by
the
school
for
other
than
the
original
intended
purpose.
- Financial
records
of
the
parents
of
the
students
or
any
information
directly
related
to
the
parents’ financial
status.
Problems
or issues
concerning access
to students’ records,
should be
directed to
the Registrar,
Campus Center,
Room I-102.
The
Family Educational
Rights and
Privacy Act is available
for review
on the
WEB at
www.ed.gov/policy/gen/guid/fpco/ferpa/index.html.
NOTE:
“Directory
information” includes
information
relating
to
a
student’s
name,
address,
e-mail
address,
date
and
place
of
birth,
major
field
of
study,
dates
of
attendance,
honors
designation
and
earned
degrees.
The
parent
of
a
dependent
student
or
an
eligible
student
who
wishes
to
restrict
access
to “directory
information” with
respect
to
that
student
must
inform
the
Office
of
the
Registrar
in
writing,
within
15
days
after
the
start
of
each
semester.
