This site is designed to provide a useful reference for students, faculty
and staff at SUNY College at Old Westbury with respect to policies that affect
the
entire College. Those policies and procedures that affect only a single department
will continue to be the responsibility of the area Vice President or Department
Head. Each of these policies represents the College's official position with
respect to significant issues and provide procedures to follow when addressing
such issues.
Click here to read the President's message on internal
controls.
This policy site will be updated as necessary.
For ease of reference, policies
are grouped under the following categories
Academic/Research top
Academic Integrity top
Definitions and procedures for students that outline the College's expectations
related academic honesty and the manner in which penalties are applied and
grievances can be herd.
Business & Finance top
Use
of College Facilities for
Internal Events (B-01) top
Procedures for the use of College facilities by students, faculty and staff
for events held on campus. For procedures related to an external event sponsored
by an outside third party.
Revenue
Collection during Internal
Events (B-01.1) top
An
amendment to Procedure No. B-01,
Use of College Facilities Internal
Events,
this document identifies the
procedures to use for revenue
collection by staff, faculty
and students when events (athletic,
plays, musical performances or
other functions) are held on the campus.
Use
of College Facilities
for
External Events
(B-02) top
Amends
the
current
policy
in
response
to
the
recent
review
of
events
procedures
by
SUNY
Internal
Audit
Department.
Such
changes
reflect
consolidation
of
all
College
facilities
rentals
in
one
area,
adding
procedures
for
make-up/rescheduled
games
and
adding
procedures
that
tie
the
level
of
review & approval
by
the
Permit
Committee
to
New
York
State's
requirements
for
bidding
contracts.
Record
Retention (B-04) top
Identifies
record retention periods established
by New York State and provides
guidance on safeguarding and disposal
of financial, health legal and
student records.
Credit
Card Marketing (B-05) top
Sets
forth procedures that allow the
advertising, marketing, or merchandising
of credit cards to students on
the College’s
premises under certain conditions.
It also contains restrictions
against advertising and penalties
for individuals violating the
policy. Also available as Attachment
1 is The Perils of Plastic.
Computing/Telecommunications top
Internet Security top
Applicable to all computer users at the College, provides the standards and procedures for access and proper use of the College’s E-mail
System, the Internet and Computer Resources
Assignment & Usage of Phones top
Procedures associated with the assignment, use and management of telephones.
The College provides telephones to employees primarily for use in the conduct
of normal business activities and on a limited basis, for employees' personal
use.
E-Mail Policy top
Guidelines for the use of the College e-mail system by students, faculty and staff,
including definitions related to employees' responsibilities, legal risks and legal
requirements associated with e-mail, and expectations regarding personal use of the
College's e-mail system.
Website Privacy Policy Statement top
Applicable to all users of the College website, provides the parameters for which information is collected by the College and used by its personnel.
Conduct/Behavior top
Code for Student Conduct top
Applicable to all students of the College, provides the definitions of expected
conduct, judicial authority, and prohibited conduct and comprises the procedures
through which judicial hearings are set, sanctions determined, and appeals
heard.
Non-Discrimination/Anti-Harassment top
Definitions and procedures for students, faculty and staff that outline the
College's expectations related to discrimination and harassment and
the manner in which complaints can be made and are investigated.
Facilities top
Inventory Control Over Property top
Procedures for inventory control over property purchased or assigned to the
campus to ensure that such items are properly recorded and valued in the
inventory systems, and safeguarded against theft or loss. Property consists
of assets, furniture, fixtures and equipment.
Disposal or Sale of Equipment & Material top
Procedures for use by College personnel in the disposal or sale of equipment
(including furniture and fixtures) and non-hazardous material.
Human Resources/Affirmative Action top
Use of Volunteers top
Procedures for the occasional use of Volunteers in the conduct of normal
operations and for College-sponsored programs and activities.
Employee Policies and Procedures Manual - Circa 2000 top
This document was prepared in 2000 for employees of the college to acquaint
them with their benefits and responsibilities. Some policies outlined in
this document may have been subsequently revised, so all personnel citing
this information should direct questions and inquiries to the Office of Human Resources.
Non-Discrimination/Anti-Harassment Policy top
Applicable to all who work, study, and/or live on campus, this document outlines the College's expectations regarding the treatment of other persons on campus and the College's prohibition of all forms of harassment. This policy also describes the procedure for filing complaints and provides contact information for campus personnel to be contacted in relation to situations involving discrimination and harassment.
Workplace Violence Policy & Procedures top
Applicable
to all employees of the College,
independent contractors, vendors,
and other visitors who have been
retained by the College with respect
to the business or operation of
the College, this policy outlines
the prohibition of any and all
forms of violence, threatening
behavior or harassment which involve
or affect the College or which
occur on the College’s
campus. This
policy also applies to students
who serve as employees of the
College, during such times as
they are acting in their capacity
as employees.
Public & Media Relations top
LED Display Policy (P-01) top
Applicable to all faculty, staff and students, provides the parameters for which information is collected and displayed via the LED display sign located at the College’s main entrance.
Residential Policies top
Student Housing Between Academic Semesters top
Definitions related to situations where permission will be granted
for student housing will be allowed between academic semesters and
the procedures through which such permissions can be obtained.
Guide to Campus Living top
Printed annually, the Guide to Campus Living provides definitions,
guidelines and information related to the rules and regulations that
govern the College's residence halls.
Safety/Security top
Emergency Response Plan top
The Emergency Response Plan available here represents a comprehensive emergency management program for emergencies and or major disasters, whether natural or technical that effect the ability of the SUNY College at Old Westbury to perform its educational function.
Inclement Weather top
The general policy of the College as it relates to class cancellation and
campus closure in the event of inclement weather.
